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General Information

AC27 - Exhibitors

27^th Congress of the European Association of Hospital Pharmacists

22-24 March 2023

You're invited!

The European Association of Hospital Pharmacists (EAHP) cordially invites you to send your options for exhibition space for the 27^th Congress of the EAHP, which will be held from 22-24 March 2023 in Lisbon, Portugal.

Why exhibit?

The European Association of Hospital Pharmacists (EAHP) Congress exhibition offers a unique opportunity to showcase your institution and products to a captive audience of up to 4.000 hospital pharmacy professionals from Europe and abroad.

Recognised as the largest Congress in Europe, and the second largest Congress in the world for hospital pharmacists, the EAHP Congress grants you exclusive access to your core audience. Generate valuable leads, gain visibility, and engage with attendees who are looking for your innovative solutions in critical areas of hospital pharmacy.

Contact:

For more information about how your organisation can participate in the EAHP Congress exhibition, or to reserve your exhibition space today, please contact us at exhibition[at]eahp[dot]eu.

27AC - Exhibitors

Exhibition opening hours

Wednesday, 22 March, 2023 - 10:15 to 20:00

Thursday, 23 March, 2023 - 09:00 to 17:00

Friday, 24 March, 2023 - 09:00 to 12:00

Contracts and forms

Exhibition stands still available! Don't miss the opportunity to showcase your brand and products during the 27th Congress of the EAHP!

EXHIBITION CONTRACT

The exhibition contract for the 27^th Congress of the EAHP is now available! The exhibition contract can be downloaded here.

Completed contracts should be sent to exhibition[at]eahp[dot]eu.

IMPORTANT INFORMATION FOR EXHIBITORS

ONLINE Exhibitor Manual/Technical guide: the manual
The online exhibition ordering site will be available here to place orders such as for shell schemes and booth accessories. You will first need to create an account before placing orders. IMPORTANT: The deadline to place all orders is 23 February 2023!

Lead Retrieval
Lead retrieval order form - Please note that the information obtained from the scanners may not always be complete depending on whether the group administrators entered all participant details.

Hostesses
More information will be available soon.
Catering
Flowers

Sponsorship opportunities:

The sponsorship and meeting space rental contract can be requested via email.
Please contact exhibition[at]eahp[dot]eu for information.

If payment is not received within the period specified on the invoice, it shall be in default by operation of law without prior notice of default being required, and shall owe statutory interest on the amount due and payable from the latest date on which payment should have been made, without prejudice to any other rights of the Company. This interest is 8% according to Belgian law.

Exhibition build-up & dismantling

Build-up schedule

Monday, 20 March, 2023 - 08:00 to 23:45

Tuesday, 21 March, 2023 - 08:00 to 23:45

Wednesday, 22 March, 2023 - 08:00 to 10:00

Dismantling schedule

Friday, 24 March, 2023 - 12:00 to 23:45

Shipping instructions and tarifs

Shipping guidelines

Download the guidelines HERE. DHL will handle all shipments, storage and onsite services for exhibitors this year.

Services include:

Delivery of all shipments to the booth,
Provide labour if necessary to exhibitor and deal with their storage requirements, and
Pick up again at end of event.

Official forwarding and handling tariff Download it HERE

Order Form Download it HERE

Congress bags:

Congress Bag Group Collections: Logistics
Congress Bag Inserts: Logistics

Floor plans

2023 Lisbon, Portugal - 27^th Congress of the EAHP

Exhibitor listing with stand numbers will be added soon.

Technical floor plan can be found here.

Get to know our exhibitors

As a service to both participants and exhibitors, EAHP provides you a preview of what will be happening during the congress exhibition.

This page will be updated on a regular basis with information from our exhibitors who wish to participate.

Sponsorship opportunities

Sponsorship Opportunities

LANYARD SPONSORSHIP

Show your support by sponsoring the official Congress Lanyard! Each attendee will receive this item during registration and will wear it throughout the duration of the event. Sponsorship includes:

Acknowledgment of sponsorship on the EAHP website and in the congress programme book
Sponsor logo on at least 3500 lanyards which will be distributed onsite during badge pick-up
Deadline for lanyards to arrive in Lisbon: 17 March, 2023

Deadline for submission: 1 December 2022

EAHP Daily Dose (Wednesday, Thursday and post-congress issues available)

The EAHP Daily Dose is an absolute must-read for congress attendees. This daily newspaper provides a daily breakdown of speeches, seminars & workshops, and features exclusive interviews with speakers.

The Daily Dose is delivered directly to the hotel rooms of attendees staying in registered hotels on the first day of Congress and distributed by hostesses on the first and second day of congress, so participants won't miss out on any of the action!

Deadline for submission: 15 January 2023

The Newspaper provides a unique opportunity for companies and other organisations to:

sponsor a feature article with a spokesperson from your organisation;
promote your company or organisation’s brand and key messages;
draw the attention of hospital pharmacists to a sponsored satellite symposia or other event; or
direct attendees to the location of a particular exhibit stand.

Exclusive Congress Bag Sponsorship

Distributed to all congress delegates at registration, the branded bags provided by your company will not only give your brand increased visibility, but also serve as a convenient carrying case both during and after the congress! All congress printed materials will be inserted into the bags.

Bag Inserts

Place brochures, flyers or other promotional item in the congress bags which are distributed to all participants. We expect approximately 3.500 participants and will be able to provide you with a more accurate count by mid-February.

PDF invitation to Satellite event

Is your organisation sponsoring a satellite event? If so, welcome congress attendees to your event with a PDF invitation featured on the congress programme schedule and satellite symposia section located on the EAHP website.

Pre-congress email promotions to participants

Sponsors now have the opportunity to do get in touch with EAHP congress participants before they arrive in Vienna, with pre-approved htm or text advertisements.

Mini-Programme book

One little book, so much helpful information! The mini - programme book (size: closed: 105 x 148 mm - open: 210 x 148 mm) is handed out during congress registration and contains a daily schedule of the congress including seminars, workshops, satellite symposia, breaks, etc.

Your sponsorship includes :

-Inside front cover
-Inside advertisement
-Back cover

EAHP Website Advertisement

With more visitors from the health care community viewing the EAHP site, EAHP’s renewed website is a unique opportunity to increase your company’s visibility!

See below the various options to advertise online and improve your visibility on EAHP’s website:

Corporate logo, with hyperlink to company website, on EAHP Sponsors & Partners page (http://www.eahp.eu/sponsors-partners)
Corporate logo, on EAHP congress page with hyperlink
Skyscraper (Position: located on the right side of congress landing page)
Skyscraper (Position: located on the right side of other internal pages)

EJHP Journal Advertisement

Let us help you inform pharmacists in advance of your attendance, promote your symposium, or just help increase stand visits by placing an advertisement within the European Journal of Hospital Pharmacy, the official journal of the EAHP.

A 20% discount will be offered to all EAHP Exhibitors and Satellite sponsors! Please contact: Simon Walker swalker[at]bmj[dot]com

WiFi Sponsorship

Free and fast WiFi is a service that is prized by attendees and exhibitors alike. Keep everyone connected by with the exlusive WiFi sponsorship!

Sponsorship includes:

Custom WiFi network name;
Acknowledgment of sponsorship in the congress programme book;
Acknowledgement of sponsorshop on the EAHP website

Webcast of Satellite Symposia

This option is addressed to sponsors of satellite symposia who wish to have the session video recorded and integrated into a web cast to be posted on the EAHP web site.

To view examples, please follow this link: http://www.eahp.eu/publications/webcasts

Floor space for roll-up banners/posters

Do you wish to further promote your exhibition stand or satellite symposia? If so, you may purchase floor space per poster or roll-up banner.

NOTE: Sponsor banners may not be displayed without purchasing floor space with the exception of inside satellite symposia rooms.

Other branding opportunities

For the below events, branding may consist of signage, napkins with your company logo, etc. Sponsors will be acknowledged in the congress programme book.
Pens and notepads - Promote your company even after the congress by providing pens and notepads which will be inserted in the congress bags.
Public announcement in congress centre - EAHP is offering the opportunity for your company to have a promotional announcement read over the loud speaker at the congress centre.
Meeting room/hospitality suites - EAHP is offering on-site rooms in the congress centre to be used as hospitality suites or meeting rooms.
Exhibition extended hours for clients - EAHP will be offering extended exhibition hours. Take a little extra time to meet with clients and visitors before the crowds arrive

For more information and rates, please contact exhibition[at]eahp[dot]eu .

Last update: 17 June 2022