Frequently Asked Questions

Abstract

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Yes, all abstracts will be published in the European Journal of Hospital Pharmacy. If you do not wish to have your abstract published, EAHP must be informed by 10 December.

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Posters

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On Friday, 27 March, the posters can be removed between 13:00 and 14:00. Posters not removed after the dismantling deadline will be removed and discarded!

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Authors must be present during the coffee break and attended posters sessions.

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Authors who do not hang their poster or have a colleague hang the poster will be subject to disciplinary action and abstracts will be removed from the European Journal of Hospital Pharmacy. On-line poster displays will also not be accepted.

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Yes, you may send your poster with a colleague who is attending, however, if your poster was selected as an award nominee, you will no longer be eligible to receive the award.

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Authors will receive an email from the EAHP Secretariat at the beginning of February which will include the 'NEW' abstract number, final abstract title and QR code.

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Posters will be hung according to ATC code shown in your confirmation message. Posters must be hung in the poster area between 10.15 - 17.00 on Wednesday, 25 March. Please check in with the hostesses to receive the tape.

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Programme

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Cloakroom service

During the Congress days a cloak room will be available for participants. The cost for this service is included in the registration fee.

Please find below the opening hours:

Wednesday 25 March: 7:00am to 8:15pm
Thursday 26 March: 6:30am to 6:00pm
Friday 27 March: 8:00am to 2:00pm

The cloakroom will close promptly at the times indicated. 

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Answer: 

There is no pre-registration for seminars and workshops. The opening, keynote and seminar sessions will begin according to the programme schedule and we encourage participants to arrive on time as the doors will be closed at the scheduled session start time.

IMPORTANT: There are limited number of seats in the workshops so we suggest to arrive in advance in order to be able to attend.

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Note that only the scientific seminars, workshops, interactive sessions, keynote presentations and Synergy satellites are accredited. 

Oral presentations are not accredited. INDUSTRY SATELLITES are high level sessions developed and sponsored by industry but not accredited.

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Participants will have 60 days from the date of the live activity to claim their ACPE accreditation points through the EAHP certificate platform.

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In order to obtain the ACPE certificate with the continuing education points, name badges must be scanned as participants leave the session room at the end of each seminar and workshop. The ACPE certificate will be available for 60 days after the congress through the EAHP website under the ACPE page. Participants need to keep their badge with the personal logon code on the back front to download the certificate from the ACPE page. 

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In order to obtain the ACPE certificate with the continuing education points, name badges must be scanned as participants leave the session room at the end of each seminar and workshop.

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Registration

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Participants will be charged 50 euro (+ 25% Swedish VAT) to reprint their badge if they lose or forget it.

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The registration rate is VAT EXCLUDED. 25% Swedish VAT will be added at the end.

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The fields required are Name, Surname, Title, Institution/Company, Country, e-mail address. The correct e-mail address of each participant must be provided. Invalid e-mail addresses will not be accepted and the group will be blocked at the congress centre even if the group registration was paid.

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In order to obtain an official invitation letter to the Congress, payment of the registration fee must first be received by EAHP.

Once your payment has been finalised, participants need to send an e-mail to the EAHP Secretariat at the address registration (at) eahp.eu with following information:

Title (Mr., Ms., Prof. Dr., etc)
Surname
First name
Hospital or institution of participant
Country of participant
Telephone number of participant
Email address of participant
Passport number
Passport expiration date

Should the visa request be denied, EAHP will reimburse the registration fee upon receiving an official document from the embassy explaining that visa was denied.

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Participants will receive a voucher along with the badge that will need to be presented at the congress bag desks in order to collect the congress bag.

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  • Individual registration: participants will receive a confirmation e-mail with a barcode to be printed out and scanned at the individual registration kiosks in order to enter the congress.
  • Group registration: the contact person of a group registration will receive a group confirmation letter with a personal code to print the badges at the Group registration desks. Delegates registered in a group can also receive the individual confirmation letter with the barcode only if the group contact person has inserted the correct e-mail address of each participant.

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The final deadline to insert and change participants' names and details is the 20th of March 2020. After this date, the online access will be closed and participant's details can only be added or changed on site (free of charge) at the self- registration desks.

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Participants' details can be entered and changed on line by clicking on ADD PARTICIPANTS' DETAILS on the group registration page.

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Participants can register for 1 day of the congress. Participants need to send their request by e-mail to the EAHP Secretariat at registration[at]eahp[dot]eu

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  • Cancellation of individual registrations received before 1 January 2020 will be refunded (less €100 per registration, bank and administration charges). No refunds and cancellations can be made after this date but substitution is always accepted at a 62,50 euro fee per change.
  • For groups a maximum of 15 % of the registrations may be cancelled before January 1, 2020 (less €100, bank and administration charges per cancelled participant). No refunds and cancellations can be made after this date but substitution is always accepted.

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  • You can either pay by credit card (VISA - MASTERCARD - AMERICAN EXPRESS, Bancontact/Mistercash) or bank transfer. You can also pay by cash at the payment desk on site.
  • Cheques will NOT be accepted.
  • Only payments made in Euro will be accepted.
  • As confirmation of registration, an invoice will be issued after receipt of the Registration form. Invoices are due immediately upon receipt. If payment is not received before the new registration rate applies, the registration fee will change to the new rate.

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All hotel accommodations will be made through the Official Housing Bureau. All payments, changes and cancellations for hotel accommodations will be handled directly by the housing bureau.

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  • The registration fee includes access to all sessions, the opening reception, the exhibition, lunches on Wednesday and Thursday as well as coffee/tea during official breaks.
  • The exhibitor badge grants the access to the exhibition area, opening and closing ceremony only (+ satellite of the company, if the company is holding one). This is available for the staff of the exhibiting company only.

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Only Students and Young Professionals can register for the EAHP Meet & Greet event.

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